Failing to allow enough time to plan for an event is the biggest mistake you can make. Event planners tend to procrastinate the time they will start planning for their event which later causes them problems. You must approximate the amount of time that you will require to have all the required tasks completed so that you do not find yourself running out of time. When a person starts planning an event late, they will make rushed decisions that will cost them later. You should start immediately until the date of the event is decided to allow yourself enough time to have everything set before the event. This will give the event planner sufficient time to analyze everything that is needed and still have more time to cross-check through the event requirements severally.
Another mistake a person can make is failing to hire enough personnel to help them with the planning process because planning an event becomes much easier when you have enough people to help you. When an event organizer has more members on their team, it is easier to divide them and ensure that every sector of the event is attended to. Few people would mean that as your staff is busy catering for one sector, another will be left unattended. Event planners must have extra professionals to help them during busy times, offer additional services and help solve problems when needed. Having few members on their team will allow them to allocate sectors to people who lack the required skills to manage that particular sector. You will be forced to randomly choose people to perform tasks which will lead to poor service delivery.
Event organizers must research and know if there is any event that will be happening on the day before picking it. Having several events on a day will reduce the number of guests who will attend yours as they will be left with a tough task to decide on which event they should attend. You cannot take your chances that the invited guests will choose your event. There will be divided attention, and you will report a low turn up if the other event is much better or a favorite to the guests. Competing against other events around your venue is a big challenge, making it necessary to ensure that you pick a day that only your event will headline.
Vendors can disappoint you if you fail to follow up and confirm that they will deliver the services you require from them. After securing a deal with a vendor, regularly confirm that they are well prepared to serve your attendees and your event is still on their schedule. It will be disappointing if the vendor fails to show up at the event. The organizer will remain stranded as the event attendees will lack important services which will be catastrophic for your event. Assuming that your vendors are available because of a contract you secured with them is risking failure of your event.
Thinking that your event will be successful without anything going wrong is a big mistake as you will fail to create a contingency plan. Your plan should accommodate any changes that might come up. Create a plan with all the risks put into consideration so that nothing unexpected will cause the failure of your event. It does not matter whether you have done everything right or followed all the planning steps, having a flexible plan is important. There are changes that will arise and the event will be out of control if the event organizer does not have another plan ready.
Choosing a date or location that is inconvenient to the expected guests will propagate the failure of your event. When an event organizer picks a date that the guests are busy with their daily activities, there will lead to a low turn up. It is disappointing that attendees have to strain before reaching the venue of your event. An event planner should ensure that the venue of the event is easily accessible and has enough space to accommodate all the attendees. A small space will force an event planner to deny their attendees certain services which will have to be moved so that the venue can accommodate extra people.